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Contact the Chamber at 705.789.4771 or firstname.lastname@example.org to book equipment for your next event.
Equipment Rental Guidelines
1.The priority for allocation of all equipment is for events within the District of Muskoka. Priority will be given to groups/organizations/events which fit the following criteria:
- Large-scale community events which draw from a board geographic region.
- Community events which are free and open to the public.
- Not-for-profit organizations which are fundraising.
2.Potential renters must fill out an application form, submit it, and wait for confirmation as all requests may not be approved. Every effort will be made to advise organizers of the status of their request as soon as possible, usually within 10 working days.
3.Renters are responsible for full replacement costs should equipment not be returned in good working order. Damage deposits are payable prior to receipt of all equipment.
4.Rental fees for the Accreditation services are paid prior to rental date and pick up of wristbands. Payments shall be made payable to the “Huntsville/Lake of Bays Chamber of Commerce.”
5.The Chamber will handle all administrative aspects of the application and equipment.
6.Renters will also be responsible for arranging security prior to, during, and after the event, where equipment is left overnight and/or until equipment if returned to the Chamber.
7.Renters are required to supply any additional items required for set up such as weights, and/or tie downs for tents. Renter is responsible for any damage caused to the tents due to inclement/unpredictable weather.
6.If the equipment is required for weekend use, the renter is required to obtain the equipment by 3:00pm on the last working day prior to the weekend; equipment must be returned the next working day prior to 12:00pm. Equipment not returned on the due date will have a daily rental fee of $20.00 applied each day not returned.
7.Once equipment use is confirmed, the pick up and drop off dates and times will be set. The renter is responsible for informing the Chamber staff as soon as possible should any damage, theft, loss or problem with the condition of the equipment be discovered. This will enable the staff sufficient time to have equipment repaired or replaced for use by the next group.
8.Set up and take down of all major equipment will be handled only by contractors authorized by the Chamber.. Costs associated with transport, set up, and take down of equipment will be the responsibility of the renter.
9.The Chamber reserves the right to cancel any rental dates.